North London U3A Privacy Policy

As a membership organisation we collect information about members:

  • To provide the NLU3A services
  • To communicate with members about NLU3A activities
  • For the management and planning of the NLU3A

The personal data we collect and how we use it

Contact information consisting of address, telephone numbers, and email addresses.
NLU3A uses this data to communicate to its members and to allow members to contact each other for U3A purposes. Contact information for key members of NLU3A may be included in either our printed material or on our website. Contact information is also shared with the National U3A office for the distribution of their publications to members.

Other details about a member. We request information about each member’s skills, experience and year of birth.
This data is used for statistical analysis and to identify how members may contribute to the NLU3A.

All the above data is collected from you on membership application and renewals forms, and you can update it any time by contacting the membership secretary.

Membership data is held in a Beacon database, which is a service provided to us by the Third Age Trust.

Note: we do not collect bank or credit card details.

Extra information
We may collect further information, such as health or dietary information, for specific events as appropriate for that event. Such data is only retained as needed for that event.
We may keep letters and emails you send us, as a record of communication between us.

Email messages that we send to members via our email service agent, MailChip, may contain tracking beacons, tracked clickable links or similar server technologies in order to track recipient activity within those emails. This may record a range of data such as; times, dates, I.P. addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations, will show the activity each member made for that email.

This data is used to assess the effectiveness of our emails.

Data protection
NLU3A operates a data protection policy which applies to any member who has access to members’ personal data, in order to protect it from unauthorised access.
A member may request a copy of the data which NLU3A holds about them by contacting the membership secretary. We will usually respond fully within 28 days.

Last Updated: 5 November 2018